Automated Email Replies
I built an automation that replies to emails when I’m not at my desk… and it still feels personal.
Here’s how it works ?
When someone on my list replies to an email with the word "template" (I specifically ask them to do this if they want my VA template), a Gmail search looks for replies to one of two subject lines, makes sure the message isn’t from me, and includes the word "template".
Then it automatically sends a reply:
“Hey, thanks so much for being on my mailing list. This is an automated email. But here is your template. If you reply to this email, I promise you'll get me.”
That last line is key. It lets them know this is automation, but I’m still part of the loop.
This does 3 things: ? Gets them the template immediately, not hours (or days) later ? Keeps everything within Gmail ? Leaves the door open for an actual conversation
Could I also tag them and drop them into a sequence? Sure.
But for this use case, a quick, one-tool response with a personal note is the best experience I can offer.
Hey, I'm Joe Casabona.
? I talk a lot about automations and systems.
I help solopreneurs use tech to build better human interactions (not replace them).
?? I also have a newsletter where I teach and build automations. Join using the blue link under my name.
